AI Systems for Local Businesses

While You're On the Job,
Who's Answering the Phone?

SwiftCatch installs AI systems that catch missed calls, follow up leads in under 60 seconds, book appointments, and collect reviews — all while you're out doing the work.

Get My Free Revenue Audit → See How It Works
$45K–$120K
Lost annually to missed leads
21×
Better conversion under 5 min
85%
Of missed callers call a competitor
<2 min
Our average response time
The Problem

You're losing thousands every month — and you don't even know it.

You're on the job. A potential customer calls. You can't answer. They hang up, Google your competitor, and book with them instead.

It happens dozens of times a month. Every missed call, every slow response, every unanswered website message is money walking out the door.

SwiftCatch plugs the leaks. Every lead captured. Every caller followed up. Every happy customer asked for a review. Automatically.

27%
of calls to home service businesses go unanswered every day
<3%
of callers leave a voicemail — the rest call your competitor
21×
higher conversion when you respond within 5 minutes vs 30
$1,200
average revenue lost per missed call in home services
The Full Pipeline

One system. Every step of the
customer journey covered.

Most businesses lose customers between steps. SwiftCatch AI connects every touchpoint — from the first message to the booked job — so nothing falls through the cracks.

💬
Step 01
Website Bot
AI chatbot greets every visitor 24/7, answers questions, qualifies leads
📲
Step 02
Instant Response
Lead captured → personalized SMS sent in under 60 seconds
🔁
Step 03
Smart Follow-Up
AI nurtures unresponsive leads across 5 touchpoints automatically
🗓️
Step 04
Auto Booking
Leads self-schedule directly into your calendar — no phone tag
🧠
Step 05
AI-Run CRM
Every contact tracked, tagged, and moved through your pipeline automatically
⭐
Step 06
Reviews & Loyalty
Job done → review request sent → lapsed clients reactivated

Every step is connected. A lead that comes in through your website bot at 11pm on Sunday gets followed up, booked, and added to your CRM before you wake up Monday morning.

See It Built For Your Business →
How It Works

Up and running in one week.

No IT team, no months of setup, no complexity. We handle everything — you just watch the leads come in.

Step 01
🔍

Free Revenue Leak Audit

We mystery-shop your business — submit your web form, call your number, try to book. Then we show you the exact dollar amount leaking every month before we touch anything.

Step 02
⚙️

We Build Your Full Pipeline

Website bot, SMS automation, booking system, CRM — all configured and connected. Fully trained on your business: your services, pricing, tone, hours. Live within 5–7 days.

Step 03
📈

Watch the Results

Your dashboard shows every lead captured by the bot, every SMS sent, every appointment booked, every review collected. Monthly report shows your ROI in plain dollars.

Packages

Simple, transparent pricing.
Pay once. Grow monthly.

One-time setup fee gets your system built and deployed. Monthly retainer keeps it optimized, updated, and improving.

Start Here
Website Bot
$497 one-time setup
+ $199 / month

The lowest-friction entry point. An AI chatbot live on your website in under 24 hours — capturing leads around the clock.

  • AI chatbot trained on your business
  • Captures name, phone & email 24/7
  • Answers FAQs instantly
  • Sends booking link inside chat
  • Connects to Make.com / GoHighLevel
Get Started →

Most clients upgrade to Starter
within 30 days of seeing results.

Starter
$2,500 one-time setup
+ $997 / month
The essentials to stop losing leads. Deployed in under a week.
  • AI website chatbot — answers FAQs, captures leads 24/7
  • Speed-to-lead SMS (responds in <60 sec)
  • Missed call text-back automation
  • Online appointment booking
  • Google review request sequence
  • Basic CRM pipeline + reporting dashboard
Best for: Solo operators & single-location businesses
Get Started →
Full Stack
$15,000 one-time setup
+ $3,500 / month
Your entire business on AI. Multi-location, multi-department, fully integrated.
  • Everything in Growth
  • Multi-channel bot (website + Instagram DMs + SMS)
  • Internal AI staff knowledge base
  • Weekly AI-generated social & email content
  • QuickBooks / industry tool integrations
  • Quarterly optimization audit + roadmap
Best for: Multi-location, 20–50 employees, $3M+ revenue
Get Started →
Custom Build

Just need one thing fixed?

Not every business needs the full pipeline on day one. Pick a single workflow, we build it, and you see results fast. No package required. Each workflow is standalone, fully managed, and can plug into a larger system later.

À La Carte
📞
Missed Call Text-Back
Every missed call triggers an instant, personalized SMS so the caller doesn't move on to a competitor. Set it and forget it.
$297 one-time setup
+ $97 / mo
⚡
Speed-to-Lead SMS
The moment a lead fills out any form on your site, they get a personal text in under 60 seconds. Turns cold leads into live conversations.
$397 one-time setup
+ $97 / mo
⭐
Google Review Automation
After every completed job, your customer gets a text with a direct link to your Google listing. More 5-star reviews without asking manually.
$297 one-time setup
+ $97 / mo
🔔
No-Show Reminder Sequence
Automated reminders at 48 hours, 24 hours, and 2 hours before every appointment. Cuts no-show rates by 70–90% for most clients.
$397 one-time setup
+ $97 / mo

Don't see what you need? If you have a specific workflow in mind, we'll scope it for free during the Revenue Leak Audit. Custom workflows also count toward your setup credit if you upgrade to a full package later.

Scope My Workflow →

Already a client? Your setup fee is always credited toward your next upgrade — in full.
You only ever pay the difference between what you've paid and where you're going.

Bot → Starter→$2,003
Bot → Growth→$6,003
Bot → Full Stack→$14,503
Starter → Growth→$4,000
Starter → Full Stack→$12,500
Growth → Full Stack→$8,500
Under the Hood

See exactly what gets built
for your business.

Every automation mapped out by plan — from the first website visitor to a booked job and 5-star review.

🌐
Entry Point
Visitor lands on your website
Any page, any time — 24/7
🤖
Bot Activates
AI greets visitor within 3 seconds
Trained on your services, pricing & FAQs
💬
Engages
Answers questions instantly
No staff needed. No wait time.
🎯
Qualifies
Asks what service they need
Guides conversation naturally toward booking
📋
Captures Lead
Collects name, phone & email
Stored and forwarded to your inbox
📅
Books
Sends Calendly booking link in chat
Lead self-schedules — no back-and-forth
✅
Outcome
New lead on your calendar
You were asleep. The bot wasn't.

What this replaces

👤
Part-time receptionist$1,500–$2,500/mo, works 9–5. Bot works 24/7 for $199/mo.
📉
Bounced website visitorsMost visitors leave without contacting you. The bot catches them before they go.
⏱️
Slow response timeAverage business responds in 47 hours. Your bot responds in 3 seconds.
24 hrs
Typical time to first captured lead after go-live
📝
Entry Point 1
Website form submission
🤖
Entry Point 2
Bot captures lead in chat
📞
Entry Point 3
Missed phone call
All leads enter the pipeline
📱
Speed-to-Lead SMS
Personalized text sent in under 60 seconds
"Hi [Name], this is [Business] — how can we help?"
❓
Decision Point
Does the lead respond?
✓ Yes
📅
Books
Appointment self-scheduled
🔔
Reminders
Auto reminders at 48h, 24h & 2h
🔧
Job Complete
Service delivered
⭐
Review Request
Auto Google review SMS sent
Direct link to your Google listing
✗ No reply
📵
Missed Call?
Auto text-back fires immediately
"Missed your call — how can we help?"
🔄
2nd Attempt
Follow-up text next business day
📊
CRM Tracked
Lead stays in dashboard as open
You decide when to close it out

What this replaces

💸
Missed call revenueAverage HVAC company misses 5–8 calls/week. At $800/job, that's $4K–$6K/mo walking out the door.
⏳
Slow follow-upResponding in <60 sec vs 6 hours increases booking rate by 8x.
⭐
Manual review asksMost owners forget to ask. Automated requests generate 3–5x more reviews.
~$4K
Average monthly revenue recovered from missed leads in month 1
🌐
Website
Form or bot capture
📞
Phone
Call or missed call
📣
Referral / Ad
Any inbound source
All leads enter unified pipeline
🏷️
AI CRM Auto-Tags
Tagged by service type, urgency & source
Pipeline stage set automatically
📱
Speed-to-Lead SMS
Personalized text in under 60 seconds
❓
Decision Point
Does the lead respond?
✓ Responds
📅
Books
Self-schedules via booking link
🔧
Job Complete
Review request + pipeline closed
✗ No reply
🔁
5-Touch Sequence
Auto follow-up over 14 days
Day 2
SMS: "Still interested in getting a quote?"
Day 5
Email: Value content + booking link
Day 10
SMS: "Spots filling up this week"
Day 14
Final SMS: "Last follow-up from us"
♻️
Reactivation Loop
Past customers (90+ days) get "we miss you" campaign
Automated. Runs every month.

What this replaces

🧑‍💼
Part-time admin ($2K–$3.5K/mo)Follow-up, scheduling, reminders, review asks — all automated.
📉
"Lost" leads1 in 10 ignored leads books when hit with a 5-touch sequence. On 50 leads/mo that's 5 extra jobs.
🗂️
Scattered spreadsheetsEvery lead tracked, tagged, and visible in one dashboard. Nothing falls through.
30 days
To see full pipeline impact — extra bookings, response time data, new reviews
🌐 Website Bot
📸 Instagram DMs
💬 SMS Inbound
📞 Phone / Missed Call
All channels → unified AI pipeline
🧠
Full Growth Pipeline
CRM tagging + speed-to-lead + 5-touch sequences + reactivation
Everything in Growth, running across all channels
🔗
Deep Integrations
Data flows into your existing software automatically
ServiceTitan · HouseCall Pro · Mindbody · QuickBooks · Jobber
📚
Internal AI Knowledge Base
Staff ask questions — AI answers instantly
Pricing, policies, service specs. No more "let me check with the boss."
✍️
Weekly AI Content
Social posts + email newsletter generated automatically
Based on your services, local area & current promotions
📊
Quarterly Audit
Full pipeline review + optimization roadmap
Dedicated account manager. Priority support.

Who this is for

🏢
Multi-location businessesSeparate pipelines and reporting per location, all in one dashboard.
📱
High Instagram / DM volumeMed spas and clinics that get inquiries through social — no message falls through.
⚙️
Complex software stacksAlready using ServiceTitan, Mindbody, or QuickBooks? We wire everything together.
3%
Avg lead conversion lift = $90K/yr extra on a $3M business
Industries We Serve

Built for businesses where every lead counts.

We specialize in two verticals where AI delivers the fastest, most measurable ROI.

🔧

Home Services

HVAC · Plumbing · Roofing · Electrical · Pest Control

You're on the job — you can't answer every call. But every missed call is a $500–$5,000 job going to a competitor. We make sure that never happens again.

  • 📞 Missed calls auto-text back in seconds
  • 🗓️ Customers self-book while you're on site
  • ⭐ Reviews collected automatically after every job
  • 💬 Website chatbot handles FAQs 24/7
💆

Med Spas & Aesthetics

Med Spas · Dermatology · Dental · Wellness Clinics

You're with a patient. Someone DMs your Instagram asking about Botox pricing. Nobody responds for 6 hours. That's a $600 treatment walking out the door.

  • 🤖 AI answers Instagram DMs & website chats instantly
  • 📅 Automated reminders cut no-shows by up to 90%
  • 🔄 Waitlist fills cancelled slots automatically
  • 💌 Reactivation campaigns bring back lapsed clients

What our clients say

Real results from real businesses across the Bay Area and beyond.

★★★★★
Starter Plan
We were losing roughly 30% of our web leads to slow follow-up. SwiftCatch set up the system in a week and within 30 days we were responding to every lead in under 90 seconds. Booked 9 extra jobs that first month alone.
🔧
Marcus T.
Owner, HVAC company · San Jose, CA
★★★★★
Growth Plan
My no-show rate was destroying my schedule. We went from 22% no-shows to under 6% in the first two months. That alone pays for the system three times over every single month.
💆
Priya S.
Owner, Med Spa · Fremont, CA
★★★★★
Starter Plan
I used to have someone manually texting leads back. Now the AI does it in 60 seconds, qualifies them, and drops them straight into my calendar. I just show up and do the work. It's genuinely changed how I run my business.
🏠
Derek R.
Owner, Roofing company · Oakland, CA
★★★★★
Custom → Growth
Honestly I was skeptical so I just did the missed call text-back for $297. Got 4 jobs in the first two weeks from callers I would have lost. Three months later I was on the Growth plan. The upgrade credit made it an easy decision — my $297 counted toward the setup. Best ROI I've made in 10 years of running this business.
🚿
Tony M.
Owner, Plumbing company · Walnut Creek, CA
★★★★★
Growth Plan
We have three locations and follow-up was a nightmare — different staff doing it differently at each spot. SwiftCatch standardized everything. Every lead gets the same experience in under 60 seconds regardless of which location they called. Our Google reviews went from 43 to 91 in four months.
🌿
Sandra K.
Founder, Wellness Clinic · Palo Alto, CA
★★★★★
Starter Plan
I was nervous about AI talking to my customers — my business runs on relationships. But the bot is so natural that half my clients don't even know it's automated. And when I asked one of them, they said it was the fastest any contractor had ever gotten back to them. That's the reputation I want.
⚡
James W.
Owner, Electrical contractor · Concord, CA
FAQ

Common questions

Everything you need to know before getting started.

Do I need to be tech-savvy to use this?

+
Not at all. We handle 100% of the setup and configuration. You get a simple dashboard that shows your results. If anything needs changing, you message us — we handle it. Our clients range from plumbers to spa owners and none of them touch the tech.

How long does setup take?

+
Typically 5–7 business days from kickoff call to go-live. We'll ask you a few questions about your business (services, hours, pricing), then we build and test everything before turning it on.

What does the monthly retainer cover?

+
Ongoing optimization, system updates, new AI model improvements, monitoring, monthly performance reporting, and a strategy call. As your business grows or changes (new services, new pricing, seasonal campaigns), we update the system accordingly. Think of us as your part-time AI team.

How quickly will I see results?

+
Most clients see the first captured leads within 24 hours of go-live. Within 30 days you'll have concrete data — how many leads responded to the speed-to-lead SMS, how many appointments were booked, how many reviews collected. We show you the dollar impact at your 30-day check-in.

Is there a contract or can I cancel anytime?

+
We ask for a 3-month minimum on the retainer so there's enough time to see meaningful results. After that, it's month-to-month. In practice, clients rarely leave because the system becomes a core part of how their business runs.

What if I already have software like HouseCall Pro or Mindbody?

+
Great — we work alongside your existing tools. Our system plugs into what you have via integrations, so you're not replacing anything. We're adding the AI layer on top that makes everything work faster and smarter.
Get Started

Find out exactly how much
you're leaving on the table.

Book a free 30-minute Revenue Leak Audit. Pick a time that works for you — no back-and-forth, no obligation. Just data about your business.